Microsoft Teams: Ad-hoc room reservation from Teams Rooms on Windows console

 Summary
Microsoft Teams Rooms on Windows will support ad-hoc room reservations directly from the console, enabling quick bookings without personal devices. This feature, requiring a Teams Rooms Pro license, rolls out globally starting late April 2026, is enabled by default, and can be managed via the Teams Rooms Pro Management portal.

Introduction

We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license. 

This message is associated with Microsoft 365 Roadmap ID 548648.

When this will happen

• General Availability (Worldwide, GCC): We will begin rolling out in late April 2026 and expect to complete by late April 2026.
• General Availability (GCC High): We will begin rolling out late in April 2026 and expect to complete by early May 2026.
• General Availability (DoD): We will begin rolling out in late April 2026 and expect to complete by mid-May 2026.
  

  How this will affect your organization

  Who is affected

  • Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses.

  What will happen

  • The feature is enabled by default.
  • Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.

  What you can do to prepare

  • No action is required before rollout.
  • Notify users of the new reservation workflow.
  • Update internal training or documentation.
  • Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.
  • The feature is enabled by default.
  • Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.

  What you can do to prepare

  • No action is required before rollout.
  • Notify users of the new reservation workflow.
  • Update internal training or documentation.
  • Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.
  • After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time: 
    
    
    
    End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner: